Draft Minutes: January 2015 SEN Board Meeting


Date/Time: Tuesday January 13  , 2015, 7:00pm  Location: Good Samaritan Eugene Village 3500 Hilyard Street

Attending: Heather Sielicki: President, Madronna Holden: Vice President Board Members:  Deborah Hebert, David Saul, Leonard Epstein, Deborah Noble, Emily Fox, William Zwicker, Lealan Swanson,  and  also Neighbor William Collinge.

Total Attendance: 10

Meeting Convened : 7:05 pm

I  eVoting on Time Sensitive Issues

This issue was surfaced when David objected to Len’s request to the board to  approve mailing of a postcard sponsored jointly with LRAPA to educate neighbors regarding  issues with home wood heating in winter. David explained his concern that a full and inclusive discussion of a motion might not be possible via email and that we had not agreed on any guidelines about when and how eVoting could occur.  Len expressed frustration since we have gone forward with publications in the past without soliciting consensus in person.

We reached a consensus that the revised charter should include provisions to allow eVoting. Heather has taken the task of adding these to the charter which is being updated for the boundary change.

II Next Communication

Discussed and agreed to publish a printed newsletter in early February. We will need to announce our proposed Charter amendment . Expect an article from Betty Taylor. Plan to include fundraising appeal (donation form?)  Deadline for submissions is 1/21.

III  Cell Towers

Discussed wording for a statement addressed to the mayor and city council requesting changes in the Eugene land use code to better protect neighbors from unwanted new cell towers.

We agreed on the statement and David will email the mayor and city council.

WIlliam Collinge described his recent meetings with the pastor and board of Crossfire Ministries regarding  their proposed new cell tower. He reports that they have not been swayed by neighbors or other opponents of the new cell tower and  intend to proceed with the application. The application remains on hold until January 16 while the applicants prepare additional  information that was missing from the application when it was first submitted.

IV Amazon Headwaters Celebration & Fundraising

Deborah Noble reported on the celebration event  planned for January 31 6:30- 9pm  at Tsunami Books. Deborah has arranged for musical entertainment and the board will help with set up and finger food refreshments. David will draft a poster – especially needed to post at the ridgeline trailheads.

We also discussed  plans to raise funds to cover SEN’s legal expenses debt, leveraging the publicity that is likely to accompany the announcement that the purchase is finalized. We reviewed and approved Emily’s draft of a fundraising letter  to be circulated via the newsletter and via email to thos whose signed the MoveOn.org petition.

Heather will work with Deborah to initiate a crowd funding page to facilitate online contributions. Be Noble will be our fiscal partner for the donations.

 V Land Use applications/ Neighborhood- Applicant Meetings

Rest-Haven Memorial park Metro Plan and Zoning amendments – will be requested by property owners Charles Wiper Inc. The required neighborhood /applicant pre-application meeting is 1/14 at 5pm at the Rest-Haven Chapel, An additional meeting with identical agenda will be scheduled soon since some nearby neighbors failed to receive notice of the first meeting. The application will change the Metro Plan designation for the property from Parks & Open Space to Low Density Residential (LDR) and the zoning from Public Land and LDR to entirely LDR.This will bring the Metro Plan designation and city zoning into agreement and facilitate development in the future.

Branch Engineering Proposal for an 11 lot PUD (Tax Map 18-03020-23 Lot 1100)  on West Amazon Drive across from Foxboro Lane. The pre-application meeting with neighbors is scheduled for Tuesday, January 27th at 6:00 p.m. in the library of Charlemagne at Fox Hollow school.

VI Tugman Park Work party

The next party will focus on planting a total of 12 new trees at the park. Parks & Open Space will support us supplying the trees, tools, gloves, snacks  and expert direction.

We discussed several alternative dates and agreed on scheduling the party for Feb 21 from 10am – 1pm. Len will confirm with Carrie Karl.

We will publicize via  Facebook and  Newsletter.

VII Community Emergency Response Update

Heather announced that the “Map Your Neighborhood” program is available again at the neighborhood level. Neighbors that are interested in organizing their immediate neighborhood for improved  disaster preparedness can contact Heather  (via email to sielicki@gmail.com) to get started.

Heather reminded us about the upcoming Formidable Footprint community preparedness exercise.We will be conducting their neighborhood exercise on “Wildfire” on Saturday, February 28 from 10am to 1pm at the Hilyard Center, 2580 Hilyard St. Join us as we discover our community strengths and weaknesses and help make Southeast Eugene stronger and better prepared for emergencies. FM loop system available. This program is free for all participants but pre-registration is required. More information will be posted to the web site next week.

Heather announced  an upcoming class on  Food & Water Storage for Emergencies on February 28 at the OSU Extension Service office. Cost: $20 per person. Pre-registration requested. Call 541-344-5859 with questions.

Brief discussion about Radon. Heather recently posted information about the risks of Radon in homes and links to information about testing for Radon and mitigating the dangers on our web site

VIII Neighborhood Grant Opportunities

Discussed the request from Community Supported Shelters (CSS) to endorse their Neighborhood Matching Grant  application. CSS has applied for grant to help replace roofs and enhance porches on Conestoga Huts in our neighborhood at the Tamarack Wellness Center and at the Episcopal Church of the Resurrection .The board voted to endorse their request. Heather will send the letter that’s needed.

Heather passed on info about several other grant opportunities

  • Lowe’s Toolbox for Education Program. Lowe’s Charitable and Educational Foundation is looking to award $5,000 to as many as 1,000 schools this year. Grants are available to both educators and parent groups with project ideas to enhance their school or community. DEADLINE: February 13, 2015. URL: www.toolboxforeducation.com/index.html
  • Oregon School Nutrition Association will award a one-time grant to honor Vicky Brown (1967 – 2014) to a school or community program that is striving to bring local products to their school community through school gardens, farm to school, or other original project. If you are interested in applying for the award please complete https://www.surveymonkey.com/s/VLBAward prior to February 14, 2015. The award will be presented March 14, 2015 at the OSNA State conference in Salem. Vicky Brown (1967 – 2014) was North Powder Charter School District’s School Nutrition Director, board member of the Oregon School Nutrition Association and a true voice for Eastern Oregon in the Farm to School world. She was dedicated to her school and community and was equally passionate about Farm to School and school gardens. She was devoted to building connections between farmers and schools and made it her crusade to get local food into remote areas of our state.
  •  Eugene Association of Realtors Placemaker Grant. The National Association of Realtors (NAR) offers grant funding for small, community projects, called Placemaker Grants. These grants help plan, organize, implement and maintain projects to improve a neighborhood with small, inexpensive,incremental projects that will help to make the neighborhood a better place to live, work and play. Download the application for more information here.

Meeting Adjourned  at 8:45 pm